Installation

The elected officers shall assume office immediately upon the adjournment of the final business session and shall be officially installed at the annual meeting in December. The installation ceremony, supervised by the Executive Committee, is a formality, which if not held, or not attended by a newly elected officer, does not affect the time at which office is assumed. Both elected and appointed officers shall normally take the oath, which shall be repeated as follows:

Oath of Office

I, (state name), having been elected or appointed to the office of (state office), do solemnly swear (or affirm) that I will faithfully execute said office to the best of my ability; that I will support and defend the Hawaii Joint Police Association; that I will uphold the ideals and traditions of HJPA; and that I will abide by all rules and regulations to which I am subject, so help me God.

Colors, Seal and Logo

The official colors of the HJPA are green and white. The HJPA Logo will be in accordance with the existing colors, i.e. a circular star. The corporate seal for HJPA will remain in the possession of the association secretary. The podium logo, national colors, and HJPA colors shall be secured by the sergeant-at-arms.

Dissolution

In the event HJPA must be dissolved, the assets, after all debts have been paid, shall be donated to one or more charitable organizations. The members present at the final meeting shall decide the recipients of the assets. State and local laws and the requirements of the U.S. Internal Revenue Service shall be adhered to during dissolution proceedings.

Code of Conduct

The HJPA Code of Conduct applies to all members. The code provides a moral obligation for members to adhere. The Code charts the course for the honorable and provides standards by which to judge the transgressor. Each individual, who purports to act in the name of the association, should aspire by their conduct to rise above minimum standards, bearing in mind that the respect and confidence of the members of the association, whom they serve, require the highest possible degree of ethical conduct.

Officers and Directors

Officers, elected and appointed, are guardians of the reputation as well as the property of the association and play vital roles in its preservation and progress. It is their obligation to act for and on behalf of the association and to maintain and adhere to the highest standards of ethical conduct.

Membership

HJPA Members will:

Engage in no activity of any nature that will bring discredit upon the association.

Maintain complete loyalty to the HJPA.

Endorse no product or service on behalf of HJPA unless approved by the Board of Directors.

Work harmoniously will all law enforcement and private security, including the Armed Forces, Coast Guard, and other government agencies and military related associations.

Accept no gratuities or special compensation for the performance of acts on behalf of HJPA from any individual member, or any other person or organization except with the knowledge and consent of HJPA Executive Committee.

Neither engages in, nor countenances, any exploitation of HJPA by any person or organization.

Recognize and discharge responsibilities of the HJPA to uphold all local, state, and federal laws and regulations relating to the association’s activities.

Exercise and insist on sound business principles in the conduct of the affairs of HJPA.

Not use the Hawaii Joint Police Association or the abbreviation HJPA directly or indirectly, to influence the support of any political party or candidate for nomination, election, or selection to any federal, state, county, city or other political office.

Use only legal and ethical means in any efforts to influence legislation, regulations, or administrative policies and determinations. In this regard, members will not use the name of HJPA, directly or indirectly, to influence said governmental policies or determinations, unless specifically authorized to do so by the Executive Committee of HJPA. Recommendations for proposed federal, state, local governmental legislative or regulatory actions shall be forwarded to the HJPA Legislative Liaison committee for evaluation and consideration of appropriate coordination and concerted action by the Executive Committee.

Issue no false or misleading statements of any nature, whether they affect HJPA, other associations, or other individuals and organizations.

Utilize every opportunity to promote public understanding of HJPA and its objectives.

Maintain the highest standards of personal conduct so that HJPA will have an indisputable image.

Appointed Officers

The Immediate Past President shall serve as an advisor and counselor to the Executive Committee.

Chaplain. The Chaplain, appointed by the President when necessary, shall conduct non-sectarian opening prayers at all meetings as directed by the President.

Sergeant-at-Arms. The sergeant at arms is responsible for setting up the meeting room, display of the logo, colors, and podium speakers. He will assist the Secretary and Treasurer in the collection of fees and other duties as directed. It is the sergeant at arms responsibility that only authorized persons are admitted to board meetings and he shall maintain order at all meetings. The sergeant at arms with an appointed member assistant shall count all votes and report the results to the President.

Elected Officers

The criteria for election, in the general sense, is based on several years observation of elected officers and their contributions to HJPA. Each candidate for election must be a regular member, must meet the basic requirements for the office and should meet the following additional qualifications:

Have a thorough understanding of HJPA, gained through participation in functions.

Have background, training, appearance, and personal and leadership qualities that will enable the candidate to present a positive image to the public if elected.

Have the desire to serve in a leadership position and have the time and energy required to perform a myriad of complex and time consuming duties.

Have the ability to visualize and develop methods of accomplishing goals and to see tasks through to completion.

Have the vision to accept their role as part of a total organization rather than as an individual operation.